Professional rejection
Hiring manager“Thank you again for your time and interest in the role. After careful consideration, we have decided to move forward with another candidate at this time.”
Work & professional
What to Say When Rejecting a Candidate
Rejecting a candidate is part of hiring, but the wording still matters. A respectful message helps close the loop clearly and preserves the employer brand.
Warm rejection
Candidate communication“We appreciate the time you invested in the interview process. While we will not be moving forward, we are grateful for the chance to learn about your experience.”
Short rejection
Direct and clear“Thank you for your interest in the position. We have decided to move forward with other candidates.”
Encouraging rejection
When appropriate“Thank you again for your time and thoughtful conversations with the team. We truly appreciate your interest and wish you the best in your search.”
Message guidance
Why this works and how to make it land well.
Why this works
- These messages are clear and professional.
- They respect the candidate's time and effort.
- They keep the tone humane without overexplaining.
What to avoid saying
- Do not ghost candidates.
- Do not offer false hope if the decision is final.
- Do not sound cold or generic when a warmer tone is possible.
Tips for being supportive
- Keep the message concise.
- Thank the candidate for their time.
- If offering encouragement, keep it honest and proportionate.